Getting ready for conference…..


How time flies it’s nearly SLA annual conference time again, it feels like just a few months ago I was preparing to go to Chicago. Two things last week prompted me to get my conference head on:  the announcement of SLA Europe’s ECCAs and discussions with colleagues about the Fellows and First Timers Meet on 8 June. So I’ve spent the weekend pulling my schedule together, and updating my tips and hints for attendees.  I can’t claim to have thought of all these things myself and I’m still picking up tips each time I go to conference. I’ve listed some helpful references at the end for those who want to read more widely.

Packing: bring comfortable shoes – you will be doing lots of walking around large convention centres and hotels as well as exploring the host city. Bring clothes that allow you to dress in layers – it’ll be hot outside, cool and or cold, in the air conditioned convention centre.

Leads, chargers and batteries – vital if you rely on your smartphone, tablet or laptop for keeping in touch or making notes. Plus don’t forget an adaptor plug if you’re travelling from outside North America.

1081068_business_cardBring plenty of business cards (if you don’t have work cards, or are between jobs, get some printed up) make sure you include your contact information: LinkedIn profile, preferred email address, blog address etc. Give them to anyone you’re introduced to. As soon as you meet someone and get their card, make a note about where you met them and what you talked about on the reverse of their card. It’ll make it easier for you when sending follow up emails when you get home.

Pre-conference networking – use social media to get in contact with other attendees and to plan your schedule. Check and see if your division offers any mentor/buddy system, if they don’t email and ask if you could set up an informal mentoring scheme.

Plan your schedule use the online planner to set up your schedule either online, or in Outlook. Choose all sessions that interest you and don’t feel you have to attend only those that your chosen division(s) run. For each session have a plan B, C and D in case there are no seats left when you get there, or you decide it isn’t what you thought it would be so you walk out early. Plan B, C and D can include visiting exhibition hall, taking a break, getting something to eat or going to another session.

Be aware of session etiquette – it is ok to walk in late or to leave early from a session (so non-North Americans take note this is ok).

Visit exhibit hall – plan to visit several times and take note of how to get the best from vendor interactions from Sara Batts and Liz Blankson-Hemans

Badges and ribbons – you’ll get a name badge when you register which you can either pin on or clip to a lanyard. Whatever Photo Kate SLA conference badge 2012you do make sure your name is easily visible, and if you use a lanyard a good tip is to write your name on the back of your badge as it will inevitably twist around and display the blank side (thank @bethanar for this tip). You’ll find there’s space for ribbons on your name badge, so take advantage of any that apply to you and get them from the Information Booth. If you’re a first-timer make sure you pick a ribbon up, it’ll be a great ice breaker.

Plan your introductions – you’ll be meeting a lot of people and will need a succinct and memorable way to describe yourself and what you do. You’ll be more confident if you’ve prepared your answers to questions such as where you work, what you do and what you’re aiming to get out of conference.

Plan breaks and pace yourself – days are long and busy, from breakfast meetings at 7:30am to parties that go on until after midnight. You need to remember to pace yourself, take a few breaks, even if it’s just a walk around the block.

Have fun – above all else enjoy yourself, immersing yourself in a wonderful bubble atmosphere where you’ll meet some great people, learn a lot and hone your networking skills.

Want to

Over the years many people have shared tips and hints on attending SLA conferences. To list them all would take a lot of space. So here are a few worth looking at: Stephen Abram in 2006; SLA tips on conference success; SLA on using social media to enhance your conference experience. Plus take a look at the blogroll from 2012 conference.

Here are some hints and tips from other conference goers:

Free Range Librarian’s experience of survival tips for ALA conferences.

iLibrarian’s  top 20 tips for surviving library conferences.



4 thoughts on “Getting ready for conference…..

    1. Ian, thanks for this comment. So very true and you need to do some of the preparation for learning whilst doing and after doing prior to attending. I used your excellent post on this as basis for planning for 2012 SLA conference and have used it since.

    1. Kathleen, thanks for your comment, glad you found the post helpful, albeit a week or so too late. You might find Ian Wooler’s post (mentioned below in comments) useful as a framework for considering what you learnt at conference and what you can do with it afterwards.
      As for ribbons, this is a very US tradition, there’s a photo of my badge from last year to the right of the paragraph on badges. The ribbons say different things, like ‘First timer’, ‘Fellow’, ‘Blogger’, and ‘SLA Europe (the latter is my equivalent of CILIP branch) and there’s always a competition to see who can get the most ribbons. Might be something CILIP should consider for future Umbrellas. It’s a great way of getting a conversation started.

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